������������������������������������ SCHOOL
BOARD MEETING MINUTES
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February 12, 2008
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Middle/High School,
Present: Karen Cota, Tim Aho, Susan
Oerman, James Carnie, Ed Jacod, Kenneth Colby, Colline Dreyfuss, Jane Fortson,
Winston Wright, William Felton, Phyllis Peterson, Gene White and Doug Lyman. Absent: Tim Peloquin.
Also present: K. Dassau, Superintendent,
D. Hodgdon, Assistant Superintendent and K. Chamber, Business Manager.
C. Dreyfuss opened the meeting at 7:00PM. She reminded the Board that it is the job of the Chair to keep the meeting on task. She asked that everyone remain polite.
C.
Dreyfuss explained that the purpose of the meeting is to have David King of
Kaestle Boos (K-B) give a presentation on the Master Plan for the high school.
There would be no motions tonight. A motion would be taken under the Facilities
Report on Tuesday, Feb. 19, 2008.
K.
Cota commented that they would be looking for the final approval at Tuesday night�s
meeting. She explained that the pile of papers at each Board Members seat is to
be inserted in the booklets that they have already received.
David
King explained that K-B had been hired to prepare the Master Plan for the high
school. He explained that this process has taken about one year. He gave a
power point presentation to the Board. He reviewed the following findings and
recommendations for the high school with a middle school, the physical
conditions of he site and building, code compliance, service life and
educational assessment. He reviewed the site issues that were not satisfactory
such as handicapped parking, trash and waste storage, equipment screening and
others. He showed the code violations on the plan. He spoke about the most
significant problem being the separation between the educational and assembly
occupancies. This is due in part to the school being wood. The length of egress
travel exceeded 5 classrooms, which would be an issue. The handicapped
accessibility issue also with the fixture heights, door hardware, the gym,
auditorium and the stage. He gave a list of the building issues which included
media center undersized, asbestos in the floor tiles, roof deteriorating, mason
cracks and others. There are food services issues such as the deliveries and
the trash are in the same area, the exhaust hood, lack of hot and cold food
holding equipment, lack of grease trap and others.
David
King explained that he looked at the curriculum and spoke to the staff. With
the facilities and the curriculum in mind he came up with two alternatives.
This design addressed the issues. The committee selected one as the preferred
plan. This plan would make the middle school and high school more distinct in
the separation of the two. The plan would modify the north parking lot. The
buses and the parents picking up their children would have different lanes. The
plan would expand the back parking, south of the library would have more space
and there would be 11 handicapped spaces. There would be a better access road
on the west side for emergency egress. The middle school area entrance would be
moved to a different place off the front. There would be additional space for
the auxiliary, gym, lockers, PE, kitchen space and a 2nd cafeteria.
The media room would be expanded. There would be renovations to the auditorium
as well as renovations to the music space. The red lines on the map show the
areas of demolition and the blue lines show the new areas. The renovations and
the major renovations are marked. He explained that the crew would be working
around the students and staff and he explained the phases.
David
King explained the cost estimate, which is $37.873, 000.00. C. Dreyfuss asked
if the phases were broken down. D. King commented that he assumed that the
District would go through with it and finish. He commented that if you want to
do phases you might want a new phase plan. He would recommend the boiler and
electrical first. �T. Aho asked if the
pumping station was in the $37 million dollar plan. E. Jacod asked if the plan
takes into consideration including the 6th graders. D. King
explained that it was talked about briefly. To bring them to this plan would be
tight. Bringing the 6th graders in this plan is not the ideal
situation.
D.
King explained the bus lane and the parent lane. S. Oerman commented on the
nurse�s area being in Phase 3 and the urgency from the NEASC. D. King explained
that the issue needs to be discussed and pushed ahead but not in Phase 1. J.
Kenyon asked about the population. D. King commented that the more years you go
out it is less accurate. The most accurate would be the next 2 years. D. King
commented that if you drag the phases out in years the increase in costs could
be 30%-40% more. J. Carnie asked if the connection of the sewer for $750,000.00
and the $1.2 million for the water are reflected in the $37 million. D. King
commented that there was no decision. They did not include the cost. The costs
are estimates. D. King commented that they assumed the present system would be
the one that they would have. The connection has not been discussed. He would
not recommend that the District do that. J. Carnie asked about the impact of
additional space on the existing system. D. King explained that the size of the
system is based on the population of the building. It does not say that we have
to connect. D. Lyman commented on the distance to the exit not being any
different. D. King explained that a viable path was created and a sprinkler
system throughout the building. D. King commented that they might have to look
at expanding the leech field. T. Aho commented that the tanks in the proposed
parking area are not supposed to take the weight of the parking lot. D. King
explained that the $47 million is for a new building. We would not have the
school on one floor. There would be 2 additional floors. We would construct
elsewhere and tear down this building. D. King commented on the heating and
cooling system. He said that the costs would probably not decrease but they
would be more efficient. J. Carnie asked if the plans from 1993 were looked at
and taken into consideration. D. King commented that he recently received the
plans. They are very basic plans. The plan was to look at a 2 or 3 grades
middle school on a different site. W. Felton thought that was a possibility to
renovate and build a middle school. D.King commented that they did discuss it.
T. Aho asked the cost for D. King�s services. D.King responded that the cost is
$23,000.00 for the Master Plan. T.Aho asked about the test pouring of a dry
well. D.King said that it was mentioned but not part of cost. D. Lyman
commented that if we decide we are up 2 years to any final cost numbers. The
tests would need to be complete. The final cost is 2 years away. D. King
explained that the District could use the same figure and will design to that
amount. C.Dreyfuss explained that 18 months is built into the number and so is
the site testing. K. Cota would be asking for an approval to the information in
this book, to approve the Master Plan and the work that Kaestle Boos has done. M.Hoeffer
commented about the KMS Plan. A woman asked the figures for hooking up the
sewer and water. D. King explained that it was $750,000.00 for sewer and $1.2
million for water.
C.
Dreyfuss thanked D.King for the presentation.�
K.
Cota asked if there are any questions that the Board forgot email her and she
would get them to D. King.
The Board closed the meeting
at 8:20 PM.