Board Meeting Minutes
���������������� Elaine Merrifield
Multi-Purpose Room at
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Present: Colline Dreyfuss, Jonathan Kenyon, Gene White, Tim Peloquin, Susan Oerman, James Carnie, Kenneth Colby, Karen Cota, Phyllis Peterson, Jane Fortson, Tim Aho, Doug Lyman, and Winston Wright. Absent: Robert Mitchell and William Felton.
Also present: K. Dassau, Superintendent, D. Hodgdon, Assistant Superintendent and K. Chambers, Business Manager.� Principals: B. Tatro, J. Smith, D. Dahl, D. Mousette, and K. Craig.
1.
CONSENT AGENDA:
MOTION:
2.�� CORRESPONDENCE AND ANNOUNCEMENTS: D.
Dahl informed the Board that KSC Drafting Engineering Class is holding a
competition and has chosen
���� Troy School
is in the process of writing a 21st Century Grant, which is a
federal grant handled by the State of NH. This grant will provide funding to
help educate and protect children after school. They are working with
���� J. Smith
informed the Board that the Monadnock Destination Imagination team would be
represented at the State Global Competition in
���� T. Aho read a letter that he wrote to Molly Kelly. The letter was concerning adequate education. He commented on the fact that adequate means barely satisfactory and the fact that the transportation and the facilities should be in the formula for an adequate education. The letter was given to the recorder for the minutes.
3. STUDENT GOVERNMENT REPORT: Kyle from MC2 passed out information to the Board regarding the newly adopted Attendance Policy. He explained that this took two nights and about 40 people to develop it. He explained that the BDA Policy is being looked at next.
Mia from the
high school informed the Board that the Student Government would like to attend
the NH Association of Student Councils Spring Convention on
4.
Public Comments: N. Moriarty commented on the consultant that the
Facilities Committee would be recommending to the Board to replace R. Parent.
He said that it should be re-advertised. He asked about the money for the
consultant. K. Dassau explained to N. Moriarty that this topic is a discussion
on the agenda. N. Moriarty reminded the Board that the consultant warrant was
shot down in 2006-2007. The company is a new company. C. Dreyfuss suggested
that
5. Curriculum Report: Alex Trombley presented a Physics Day Activity power point presentation for the Board. The activity took place at Granite Gorge. The students that participated were from the Pre Calculus Class and the Physics Class. The activity was done on snow-tubes. The students learned a lot but also had a lot of fun. The students paid for the trip and the transportation. This idea came from S. Romano. K. Cota commented on a great job.
Autism Program: Lori Evans the Autism
teacher at
6. OLD BUSINESS: 1. Committee appointments: MOTION: T. Aho MOVED to appoint P. Peterson to the Finance Committee. SECOND: S. Oerman. VOTE: 13.012/0/0/1.988. Motion passes. MOTION: K. Cota MOVED to appoint K. Colby, W. Felton, P. Peterson, G. White, R. Mitchell and C. Dreyfuss to the CRC. SECOND: K. Colby. VOTE: 13.012/0/0/1.988. Motion passes. MOTION: K. Cota MOVED to appoint C. Dreyfuss, J. Kenyon, G. White, S. Oerman and J. Fortson to the Negotiating Committee. SECOND: J. Kenyon. VOTE: 13.012/0/0/1.988. Motion passes. MOTION: K. Colby MOVED to appoint J. Carnie, T. Peloquin, K. Colby, W. Felton, J. Kenyon, S. Oerman, G. White and D. Lyman to the Policy Committee. SECOND: K. Cota VOTE: 13.012/0/0/1.988. Motion passes. MOTION: K. Colby MOVED to appoint J. Kenyon to the Budget Committee. SECOND: K. Cota. VOTE: 13.012/0/0/1.988. Motion passes. MOTION: K. Colby MOVED to appoint W. Wright as the CCC representative. SECOND: S. Oerman. VOTE: 13.012/0/0/1.988. Motion passes. C. Dreyfuss explained that all Board Members are part of the SAU Board. She said that she would make a copy of the appointment list and give to the Board. W. Wright can not make the Facilities Committee Meetings, which are on Wednesday.
Current Status of Grant: D. Hodgdon
explained that the NH Voluntary Public School of Choice grant was
electronically submitted and the district received notice that is was error
free. The New Hampshire Voluntary Public Choice Program grant is 205 pages. The
district should know by
7.
SCHOOL BOARD COMMITTEE REPORTS:
1. Community Relations Committee: K. Colby
had set the next meeting for
2. Facilities Committee: K. Cota passed
out information to the Board on the discussion at the committee meetings. She
explained that there is a problem in the water system. MOTION: K. Cota. MOVED that
the Facilities Committee ask the School Board to allow the Facilities Committee
to review and approve the three bids for the Domestic Hot Water System repair
on
K. Cota explained to the Board the events to fill the project manager’s position. MOTION: K. Cota. MOVED that the Facilities Committee recommend to the School Board to accept the proposal from Beliveau Consulting Construction to retain them as project manager with a contract worked out with Katie Chambers and not to exceed the salary and benefit cost of $60,000.00. SECOND: J. Kenyon. DISCUSSION: T. Aho commented that this is a part time position and not full time. You are not going to have control. He commented on the fact that the company is fairly new and that he does not think that they have the capability to complete the work. He would suggest that the board re-advertise with the salary amount. K. Chambers passed out information on Beliveau Consulting. J. Carnie asked why this had not gone to the Finance Committee and why the big rush. He commented that the Board received the information on this company 5 minutes ago. He said that what was advertised is not what we got. MOTION: J. Carnie MOVED to table the motion until the Finance Committee has reviewed it. SECOND: T. Aho DISCUSSION: K. Chambers does not remember taking contracts to the Finance Committee. C. Dreyfuss does not recall it either. VOTE: 3.011/6.687/3.314/1.988. Motion fails. K. Chambers explained that we had some viable candidates but they wanted more money. The members all agreed that they liked the Beliveau’s proposal. She explained that they would be receiving $65.00 an hour. She did say that this is front end loaded and then continued to explain why she would recommend this company. K. Chambers explained that the Facilities Committee would like to get this issue taken care of because of the 2006-2007 project list items that are still pending and that there are about $900,000.00 worth of items for 2007-2008 to be over seen. If some of these items are to get done over the summer we need to move ahead. K. Chambers commented that it would be a mistake to bid it out again. She would rather discuss the other candidates that they have. S. Oerman asked about liability and what if the partnership fails. K. Chambers explained that the company would provide liability. She does not feel that there would be a problem with working with us. We will make the decisions. She explained that they have their own construction crew and they would never bid. There is a 30-day clause. There is a risk on both sides. K. Chambers commented that even though it is half the time the committee was convinced on their ability. K. Chambers explained that there were 6 or 7 other interviews and the Beliveaus. The 30-day clause could start anytime during the contract. J. Kenyon commented that the Beliveaus said that they could do it. We had 7 that said no. If you put it out there again you need to increase the amount or go with this option. K. Chambers explained that they would provide certificates of insurance in liability, auto and workers compensation. They said that they would be only here in our district and commit to us. They would be reporting to K. Chambers. Incidentals would probably involve Sharon Turner. W. Wright commented that he has worked with the Beliveaus and speaks highly of them. He would suggest that they have a shot at the position. K. Chambers explained that they would commit and have the job done in the 900 hours. If they have to take a loss they would. They want to start a relationship with the district. They are not the day to day maintenance. J. Carnie commented that he is concerned with the procedure and the process. He said that this does not fit the legal bid process. He said that it is proper to put it out to bid and define the terms of employment. This is not a valid procedure in regards to the policy. T. Aho commented that the other candidates need to be given the same offer of 20-25 hours a week. K. Chambers commented that when the ad went out there was no amount. The Beliveaus wanted $75.00 an hour. The committee talked and they agreed on $65.00 an hour. VOTE: 5.666/3.939/3.407/1.988. Motion passes. K. Cota continued and explained that the Facilities Committee discussed the shed for the ATV and the hot water tank issue at Emerson. The Facilities Meetings will be held on the 2nd and 4th Wednesday of the month. K. Craig commented that the hot water tank and the telephone issue have been solved.
3. Finance Committee: MOTION: J. Carnie reported that the committee approved the minutes
from their previous meeting. They reviewed the financial reports. There were no legal bills submitted. The
committee had a discussion with T. Walsh from Food Service and reviewed a copy
of the MS22. The next meeting is on April 17, 2007. MOTION: J. Carnie MOVED to
accept the donation from the All Sports Booster
Club of a 2004 Yamaha ATV. SECOND: G.
White. VOTE: 11.833/0/1.179/1.988. Motion passes.
4.
Policy Committee: The next meeting is scheduled for
5. Budget
Committee: No meeting.
8.
New Business: E.
Cronin commented on the Monadnock Athletic Hall of Fame ceremony.
K. Dassau
proposed that the Board consider an offer of support to the Destination Imagination
Teams that would be attending the competition in
9. Action on the Manifest: MOTION: S. Oerman MOVED
to accept the manifest in the amount of $1,687,428.17. SECOND: K. Colby. VOTE: 13.012/0/0/1.988. Motion
passes.
10. SUPERINTENDENT’S
REPORT: K. Dassau welcomed Glen
Shattler, a selectmen from
11. BOARD CHAIR REPORT: C. Dreyfuss commented that the student of Destination
Imagination had paid for their own way to the state tournament and thanked the
Board for their support to
12. SETTING NEXT MEETINGS AGENDA:
1.
PUPS Program
2.
Board
Orientation
13. SECOND
PUBLIC COMMENTS: S. Oerman invited
members of the Board to become chaperones at the middle school dance.
14. NON-PUBLIC SESSION: MOTION: D. Lyman MOVED to
enter into non-public session under RSA 91-A:3 parent request. SECOND: P. Peterson. Roll call vote: W. Wright, P. Peterson,
J. Carnie, K. Cota, T. Aho, T. Peloquin, K. Colby, J. Kenyon, J. Fortson, G.
White, D. Lyman, S. Oerman and C. Dreyfuss. Motion passes.
15. Adjournment: MOTION: K. Colby MOVED to
adjourn the meeting at
Respectfully submitted,
Laura L. Aivaliotis
MRSD Recording
Secretary